5 Tips for Writing a Thank You E-mail

2020 has been unique in many ways. The way we live and work has changed significantly. Due to the pandemic, the national unemployment rate has risen to record levels, putting us in an “employer market” i.e. more people looking for work but fewer job opportunities. Therefore, it’s possible that seven or more initial interviews are being conducted for a single open position!

Due to the large number of candidates interviewing, it is essential to differentiate yourself. An effective way to do that is to follow-up with an e-mail that expresses thanks, as it shows you are well-mannered and genuinely interested in the position. Not only is it appropriate, but will make a very positive impression, IF the e-mail is well written!

5 Tips for a thank you e-mail after an initial phone interview:

1. Be succinct: 3 or 4 short paragraphs totaling 100 to 130 words is sufficient.

2. Be specific: Use the company name and exact job title in the e-mail.

Examples:

• “Thank you for taking the time to speak with me this morning regarding the (job title) position with (name of company). Our meeting was both interesting and informative.” 
• “Thank you very much for speaking with me today regarding the (job title) position. I enjoyed discussing the role and learning more about the future plans at (name of company).”

3. Be precise: Reference a topic and/or specific skills discussed in the interview and how you could add value.

Examples:

• “After hearing your description of the ideal candidate, I’m confident in my ability to be successful in the role due to my experience and background with (list the specifics skills that were discussed).”
•  “I’m delighted to be considered for the (job title) role. I enjoyed learning more about (insert what you learned about the company in the conversation).”

4. Express interest in moving forward: If the initial interview was a phone call, be sure to indicate that you are looking forward to either meeting in-person (or by video) to continue discussing the position.

Examples:

• “I look forward to hearing from you about the next step in the interview process. In the meantime, be sure to reach out if you need additional information from me.”
• “I hope to be extended an opportunity to meet with you in-person (or video) to continue discussing the position and how my background and experience are a fit for it. I wish you continued success and trust that I will hear from you again soon.”

5.Check it twice: In addition to using spell check, have another set of eyes review it for errors, as spellcheck doesn’t catch everything. (Spell check will NOT catch that you wrote manger, when you meant manager).

Finish the e-mail with your full name, followed by your phone number and e-mail address. Additionally, you may want to add the link to your LinkedIn profile.

Send the e-mail directly to the interviewer within 24 hours of the interview.